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Central Supply Manager

Job Description


Department:                Purchasing/Housekeeping/Laundry

Job Title:                      Manager

Classification:               Exempt

Date:                           02/01/12

Reports To:                  Administrator

Program Description:   This position exists to provide service to and work cooperatively with all departments within the hospital, LTC,                                                         and ALF while managing all aspects of purchasing, inventory, housekeeping and laundry. 

Supervisory Responsibilities: All employees in the Purchasing, Housekeeping, and Laundry departments.

Essential Job Functions: Essential job functions are to plan, organize and direct all aspects of purchasing, inventory control, housekeeping and laundry.


Overall supervision and direction of the departments – 20%

  • Selects, trains, orientates, and assigns department staff.  Develops standards of performance, evaluates performance, and initiates or makes recommendations for personnel actions.
  • Develops department goals and objectives, and establishes and implements policies and procedures for department operation.
  • Develops and recommends department operating budget and ensures that department operates within budget.
  • Directs the preparation and maintenance of department reports including QA and Risk Management.  Prepares periodic reports for top management, as required.
  • Develops work schedules when needed and oversees payroll and hours of work.

Supervise and assist in all aspects of procurement and inventory of supplies, equipment, and services including Accounts Payable – 75%

  • Conducts and oversees the centralized procurement of all supplies, equipment, and services including those purchased directly by departments.
  • Effectively uses purchasing agreements and contracts.
  • Organizes and oversees receiving and storeroom operations, ensuring timely and accurate distribution of materials and proper storage of stock.
  • Sets up and effects a perpetual inventory control system.  Conducts inventories in cooperation with the Controller.
  • Acts as advisor/resource to all departments with regard to supply, equipment, and service needs.
  • Develops, implements and coordinates the department’s continuous quality improvement program.
  • Provides cost-benefit analysis to substantiate decisions in product selection.
  • Matches material invoices for all departments with PO’s and non-PO’s and enters information in the SMS system for payment.
  • Assists Purchasing Clerk with all job duties when necessary (see Purchasing Clerk job description).

Continuous Professional Development – 5%

  • Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.
  • Participates in hospital meetings and service organizations as required.
  • Participates in meetings regarding information related to current affiliations with purchasing groups.


Position Specifications 

Qualification Requirements:

 To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


Education and/or Experience:

Bachelor’s Degree:        Preferred

High School Diploma:   Required

Experience: Recommend at least 3 years in Purchasing or Management. Requires excellent organizational, computer, written communication and telephone skills.

Certificates, Licenses, Registrations: None required but any held applicable to the program description will be evaluated.


Reasoning Abilities:

Ability to carry out detailed written and/or verbal instructions.  Ability to solve problems involving concrete variables in standardized situations.  Ability to define problems, collect data, establish facts, and draw valid conclusions.



Must be friendly and helpful yet exhibit professionalism as this is a service department and everyone is our customer. 


Working Conditions:

  • Subject to many interruptions
  • May be exposed to bio-hazardous, radioactive substances
  • May be exposed to toxic chemicals

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Occasional heavy physical effort (lift/carry up to 50 lbs)
  • Occasional prolonged, extensive or considerable standing/walking
  • Considerable reaching, stooping, bending, kneeling, crouching








Terry Chastain,
Oct 16, 2012, 6:13 AM